Converting your paper-based records to digital has several benefits. You can save space, you can use search features to find specific records rather than having to root through file cabinets, and you can easily back-up your data for extra protection.

S.B. Stone & Company represents two services that automate paper records: Document Capture and Digital Archiving.

The Document Capture service includes:

• The secure transport of your records to a capture center.
• Document scanning of black & white (bitonal) or color paper records of almost any size, (bound or loose leaf).
• Optional indexing (coding/classifying) of your paper records.
• Optional processing of barcodes and generation of tags formatted to your specification.
• Multiple output formats, including TIFF and PDF, formatted and ready to load to most popular document management systems or to your specification.
• Multiple delivery options including CD-ROM, DVD, and secure ftp transfer of your capture records.
• Secure return delivery of your paper records or offsite storage in a record center.

The Digital Archiving service includes:

• Scanning and OCR (Optical Character Recognition) of black & white or color paper records of almost any size, (bound or loose leaf).
• Creation of searchable PDF-formatted documents.
• Complete Document Archive as:
  • PDF-formatted documents organized to your specifications.
  • Adobe-ready, content-searchable database or catalog of document collection.
• Digital records that can be loaded via workstation/server, or via the Web.
• Original paper records can be stored in the Records Center or destroyed.

Benefits

• No capital investment for hardware or software.
• No software license or support fees.
• No software upgrades to worry about.
• The only desktop tool needed is Adobe's PDF Reader (free download.)
• Your digital collection can be updated on a periodic basis (monthly, quarterly, etc.)

Save space and time, reduce headaches, and increase security. Call S.B. Stone at 216-524-9055 or send us an email.